22-second walkthrough
One PDF. Five spreadsheet rows. One ZIP.
A real production workflow with a synthetic vendor form and a five-row Excel workbook: match all nine fields, review every PDF, and export one ZIP.
- 1Review nine PDF fields once
- 2Match 9/9 Excel headers
- 3Approve five and export ZIP
PDF mail merge, without Word
How to fill multiple PDF forms from Excel
Keep the original PDF layout. Put column names in the first spreadsheet row and one customer, employee, vendor, or case in each row below it. JustFill creates a separate PDF for every selected row.
- 1
Upload the original PDF
Use an AcroForm, a flat PDF, or a scan. JustFill detects the fields before the merge.
- 2
Import XLSX or CSV
Dates, leading zeros, percentages, booleans, and spreadsheet headers are preserved for mapping.
- 3
Check the column mapping
Matching headers map directly. Ambiguous columns can use AI-assisted mapping.
- 4
Review and export
Approve the records you want and download individual filled PDFs in one ZIP.
Sample input
One sold unit row becomes one completed dealer PDF
| VIN / HIN | Unit Year / Make / Model | Buyer & Lienholder |
|---|---|---|
| 1FTFW1E84MFA10421 | 2026 GRAND DESIGN IMAGINE 2800BH | Garrett & Hannah Miller (First Interstate) |
| 3C6UR5DL7MG204889 | 2024 RAM 2500 LARAMIE 4X4 | Summit Excavation Inc (Zions Equipment) |
| 4X4TSKD29R8039104 | 2026 FOREST RIVER ROCKWOOD 2509S | Carlos & Elena Vega (Cash Sale) |
VIN / HIN
1FTFW1E84MFA10421
Unit Year / Make / Model
2026 GRAND DESIGN IMAGINE 2800BH
Buyer & Lienholder
Garrett & Hannah Miller (First Interstate)
Click any spreadsheet row above to preview its generated PDF. All 3/3 columns auto-matched by AI.
Upload your state title or deal-jacket PDF
Start with any state DMV title/registration application, bill of sale, odometer disclosure, FTC Buyers Guide, or F&I warranty PDF (fillable, flat, or scanned).
Import your DMS or Excel deal log
Map VIN/HIN, stock number, year, make, model, odometer, buyer, co-buyer, selling dealer number, sale price, trade-in, and lienholder columns.
Review drafts and export deal ZIP
Verify every unit and buyer on the actual PDF canvas, fix exceptions in the browser grid, and download clean PDFs in a single ZIP.
Where it fits
Built for multi-location RV, auto, trailer, and commercial truck title desks.
When your DMS or accounting desk exports daily deals to Excel or CSV but state DMVs, lenders, and warranty administrators still require exact flat or fillable PDFs, JustFill eliminates retyping 17-character VINs, buyer addresses, and lienholder blocks across every form.
Simple pricing
Test five vehicle or RV deals free before running your weekly title batch.
Download the Dealer Packet CSV template or try the 5-row guided sample. Your first AI column match is free; Starter ($19/mo), Pro ($49/mo), and Business ($99/mo) support 25, 100, and 500 units per batch.
Running larger spreadsheet batches? Get Pro — $49/month for up to 100 rows per batch (or Business at $99/month for up to 500 rows).
Starter
Recommended first workflow
- AI field detection for 250 new pages per month
- Reusable templates — refills use no detection pages
- Up to 25 PDFs per batch
- 125 clean output pages per month
- Clean, watermark-free ZIP exports
- CSV and XLSX spreadsheet imports
- Review every record before export
Paid workflow
Calibrate each state DMV or F&I PDF once and reuse it across every rooftop.
Save your reviewed field geometry for each state title application, bill of sale, and warranty form. Title clerks simply drop in the latest DMS CSV export and generate the batch in minutes.
Automatic comb-box VIN merging
State title forms that split a 17-character VIN into individual boxes are merged into one field so a single CSV column maps cleanly.
Multi-PDF Deal Jacket Packets
On Pro and Business plans, bundle Title Application + Bill of Sale + Odometer Disclosure into one reusable packet filled from the same deal row.
Clean ZIP or Interactive AcroForm output
Export flattened print-ready PDFs for the title clerk or interactive AcroForm PDFs when F&I managers need to type final delivery notes.
Guardrails
Draft preparation with human review.
Clear boundaries
JustFill prepares PDF drafts from vehicle, RV, and buyer data your dealership provides. It does not calculate state motor vehicle taxes or registration fees, run OFAC/credit checks, verify title brands, or transmit filings to state DMV portals.
Beyond manual uploads
Run the same PDF workflow from an AI agent or n8n.
The browser flow is the fastest way to validate a spreadsheet and PDF. Once the mapping works, the same JustFill account can expose PDF detection, filling, and saved templates through the hosted MCP endpoint.
ChatGPT, Claude and MCP
Give an agent a PDF, inspect detected fields, fill it, and save the reviewed layout for repeat use.
n8n automation
Trigger fills from a webhook, spreadsheet, CRM, or database and send the result to your next workflow node.
PDF Mail Merge Software
Browser-based PDF mail merge software to batch fill fillable, flat, and scanned PDFs without Acrobat plug-ins or VBA macros.
Fill Applications for Clients
Prepare recurring official forms, permits, and intake packets across client rosters from one structured spreadsheet.
Frequently asked questions
Does JustFill work with RV, trailer, marine, and powersports forms as well as auto DMV forms?
Yes. You can upload any state title application (such as Texas Form 130-U, California REG 256/343, Florida HSMV 82040, Idaho, Utah, or Montana title forms), MSO/MCO addenda, bills of sale, or lender forms and map your DMS CSV columns once.
Can we fill multiple forms for the same deal (e.g., Title Application + Odometer Disclosure + Bill of Sale)?
Yes. You can run your deal CSV against each saved PDF template in Batch Fill, or combine up to 10 templates into a Multi-PDF Form Packet on Pro and Business plans.
Do we need a custom DMS integration to start?
No. Any standard CSV or XLSX export from your DMS (Lightspeed, Reynolds & Reynolds, CDK, Dealertrack, Frazer, or Excel deal logs) works immediately in the browser.
Does it work with scanned or flat PDFs?
Yes. JustFill detects field locations in fillable, flat, and scanned PDFs before mapping spreadsheet columns.
Does each spreadsheet row create a separate PDF?
Yes. The first row contains the Excel or CSV column names. Every selected data row becomes one reviewable PDF in the exported ZIP.
Is this the same as Word mail merge?
It uses the same one-row-per-document idea, but fills your existing PDF directly. You do not need to recreate the form in Word or convert the PDF first.
Can I review results before downloading?
Yes. Each spreadsheet row becomes a reviewable record. Approve the records you want before creating the ZIP.
Does JustFill email the generated PDFs?
Not in the current self-service batch. It creates individual PDFs and packages the approved files in a ZIP for download.
What happens to uploaded documents?
Transfers use TLS. Rendered page images are deleted within 7 days and source documents within 30 days unless you save the PDF as a reusable template.