38-second 16:9 property management batch walkthrough
Flat Lease Notice PDF. 200 Rent-Roll Rows. One Tenant-Ready ZIP.
Watch how multi-family and residential property management teams upload a flat state association lease renewal or 60-day rent increase notice PDF, auto-detect tenant, unit, and rent fields, import an AppFolio/Buildium/Yardi CSV export, and download 200+ print-ready notices in 30 seconds.
- 1AI detects Tenant, Unit #, Current & New Rent fields
- 2Upload AppFolio, Buildium, Yardi, or Excel CSV export
- 3Preview unit notices live & export a watermark-free ZIP
PDF mail merge, without Word
How to fill multiple PDF forms from Excel
Keep the original PDF layout. Put column names in the first spreadsheet row and one customer, employee, vendor, or case in each row below it. JustFill creates a separate PDF for every selected row.
- 1
Upload the original PDF
Use an AcroForm, a flat PDF, or a scan. JustFill detects the fields before the merge.
- 2
Import XLSX or CSV
Dates, leading zeros, percentages, booleans, and spreadsheet headers are preserved for mapping.
- 3
Check the column mapping
Matching headers map directly. Ambiguous columns can use AI-assisted mapping.
- 4
Review and export
Approve the records you want and download individual filled PDFs in one ZIP.
Sample input
One rent-roll spreadsheet row becomes one completed tenant lease renewal or statutory rent notice PDF
| Tenant & Unit Number | Property Address & Term | Current vs. New Rent & Delivery |
|---|---|---|
| Hannah & Marcus Brooks · Unit 204B | 740 Oak Creek Pkwy, Austin, TX 78704 (12 Mos) | $1,850.00 → $1,925.00 (Eff. 12/01/2026 · Portal + Certified Mail) |
| Daniel K. Cho · Unit 318A | 740 Oak Creek Pkwy, Austin, TX 78704 (12 Mos) | $1,620.00 → $1,685.00 (Eff. 12/01/2026 · Hand Delivered) |
| Sofia & Lucas Ramirez · Ste 110 | 1200 Commerce Plaza, Dallas, TX 75201 (24 Mos) | $4,400.00 → $4,575.00 (Eff. 01/01/2027 · Certified Mail) |
Tenant & Unit Number
Hannah & Marcus Brooks · Unit 204B
Property Address & Term
740 Oak Creek Pkwy, Austin, TX 78704 (12 Mos)
Current vs. New Rent & Delivery
$1,850.00 → $1,925.00 (Eff. 12/01/2026 · Portal + Certified Mail)
Click any spreadsheet row above to preview its generated PDF. All 3/3 columns auto-matched by AI.
Upload your lease renewal, rent notice, or HUD/HOA PDF
Drop in your state apartment association form (CAA, TAA, NAA, FAR/BAR), 30/60/90-day statutory rent increase notice, move-in/move-out checklist, HUD 50059/Section 8 packet, or landlord W-9/1099-NEC PDF. D-FINE visual AI detects every field — even on flat or scanned PDFs with 0 AcroForm fields.
Import your AppFolio, Buildium, Yardi, or Excel rent roll
Export your expiring leases, rent roll, or property owner roster as a standard CSV or XLSX spreadsheet. Map your 8 core columns (`Tenant_Full_Name`, `Unit_Number`, `Property_Address`, `Current_Monthly_Rent`, `New_Monthly_Rent`, `Effective_Date`, `Lease_Term_Months`, `Notice_Delivery_Method`) once.
Review unit drafts inline & export a print-ready ZIP or e-sign links
Preview every unit on your PDF canvas, tweak an early-renewal concession or RUBS utility fee directly in the browser table, and download a watermark-free ZIP of individual PDFs — or send Shareable Fillable Links (`/f/<token>`) for mobile tenant e-signature.
Where it fits
Purpose-built for residential, multi-family, commercial, and HOA/COA property managers handling 50 to 500+ doors.
Even when your rent roll lives in AppFolio, Buildium, Yardi Breeze/Voyager, Rent Manager, or Propertyware, state apartment association leases, municipal rent-control notices, HUD/Section 8 recertification packets, and owner-specific addenda are often flat or locked PDFs. Instead of typing 150 lease renewal offers or 60-day rent increase notices one unit at a time, upload your PDF template once, import your rent-roll CSV/Excel export, and generate every unit’s notice in 30 seconds.
Simple pricing
Test 5 rent-roll rows free — then batch-generate up to 500 unit PDFs per run.
Run the 5-row guided sample or upload your own lease notice PDF and 5 unit rows with no credit card required. Starter ($19/mo, up to 25 units/batch and 125 clean output pages/mo) fits small portfolios, Pro ($49/mo, up to 100 units/batch) fits regional property managers, and Business ($99/mo, up to 500 units/batch and 10,000 clean output pages/mo) powers multi-property operators and HOA management firms.
$7 7-Day Pass — One-off batch up to 25 rows (25 clean PDFs in a batch ZIP + 25 AI credits, no subscription, $7 credited toward Starter)
Need recurring monthly runs, saved templates, and 125 clean output pages/month with AI column mapping? Choose $19/month Starter above.
Get $7 7-Day Pass (up to 25 rows)Running larger spreadsheet batches? Get Pro — $49/month for up to 100 rows per batch (or Business at $99/month for up to 500 rows).
Prefer annual corporate billing? Get 2 months free (17% off) with 12× annual page & AI allowances on a single corporate invoice: Starter $190/yr, Pro $490/yr, or Business $990/yr.
Starter
Recommended first workflow
- AI field detection for 250 new pages per month
- Reusable templates — refills use no detection pages
- Up to 25 PDFs per batch
- 125 clean output pages per month
- Clean, watermark-free ZIP exports
- CSV and XLSX spreadsheet imports
- Review every record before export
Paid workflow
Calibrate your lease renewal, rent notice, and owner W-9 templates once — run every monthly wave in 30 seconds.
Save your calibrated property management PDF templates in your JustFill account. On the 1st of every month, export your 60- or 90-day expiring lease report from AppFolio, Buildium, Yardi, Rent Manager, or Propertyware and generate the entire portfolio’s renewal packets with zero field setup.
Works with flat state association & municipal notice PDFs
Keep exact statutory wording, checkboxes, font sizes, and proof-of-delivery blocks intact without breaking layouts in Word mail merge.
Multi-PDF Tenant Turnover & Renewal Packets
On Pro and Business plans, bundle your Lease Renewal Offer + Pet/Parking Addendum + Move-Inspection Checklist into one packet populated simultaneously from one unit row.
Shareable Tenant & Owner E-Sign Links (/f/<token>)
Generate a public link for any saved rental application, lease addendum, or owner W-9 so tenants and property owners can fill and e-sign from any smartphone.
Guardrails
Draft preparation with human review.
Clear boundaries
JustFill populates property management lease, notice, checklist, and tax PDF templates from rent-roll and owner spreadsheets your team provides. It does not calculate permissible rent caps under state or local rent-control ordinances, verify statutory notice periods, provide legal or tax advice, or serve legal notices.
Beyond manual uploads
Run the same PDF workflow from an AI agent or n8n.
The browser flow is the fastest way to validate a spreadsheet and PDF. Once the mapping works, the same JustFill account can expose PDF detection, filling, and saved templates through the hosted MCP endpoint.
ChatGPT, Claude and MCP
Give an agent a PDF, inspect detected fields, fill it, and save the reviewed layout for repeat use.
n8n automation
Trigger fills from a webhook, spreadsheet, CRM, or database and send the result to your next workflow node.
PDF Mail Merge Software
Browser-based PDF mail merge software to batch fill fillable, flat, and scanned PDFs without Acrobat plug-ins or VBA macros.
Fill Applications for Clients
Prepare recurring official forms, permits, and intake packets across client rosters from one structured spreadsheet.
Frequently asked questions
How do property managers batch-fill 50 to 500 lease renewal offers or rent increase notices from AppFolio, Buildium, or Yardi?
Follow our 3-step workflow: (1) Upload your lease renewal offer or 30/60/90-day rent increase notice PDF to JustFill — D-FINE visual AI detects every blank line and checkbox, even on flat PDFs. (2) Upload the expiring-lease or rent-roll CSV/Excel export from AppFolio, Buildium, Yardi Breeze/Voyager, Rent Manager, or Propertyware and map columns like Tenant_Full_Name, Unit_Number, Property_Address, Current_Monthly_Rent, New_Monthly_Rent, and Effective_Date. (3) Preview each unit in your browser and click Export ZIP to download all completed PDFs in 30 seconds.
Does JustFill work with flat or scanned state apartment association forms and municipal rent notices?
Yes. Many state and local housing forms, HOA bylaws addenda, and owner-provided lease riders are flat or scanned PDFs with zero interactive AcroForm fields. JustFill detects visual lines, table cells, and checkboxes directly on the page so you never have to rebuild legal forms in Microsoft Word.
Can we use the same property management software export for HUD/Section 8 recertifications and move-in/move-out checklists?
Yes. Save each recurring form — such as HUD/LIHTC recertification questionnaires, move-in/move-out inspection sheets, pet/parking addenda, and utility (RUBS) disclosures — as a reusable template in JustFill, or combine up to 10 forms into a Multi-PDF Packet on Pro ($49/mo) and Business ($99/mo).
Can we also batch-fill Landlord/Owner W-9s and January 1099-NEC / 1099-MISC forms for our property owners and maintenance vendors?
Yes. Property management accounting teams use JustFill to pre-fill IRS Form W-9 for new property owners and maintenance contractors during onboarding, and then batch-populate Form 1099-NEC (for contractors) and Form 1099-MISC (for owner rent disbursements) in January from their PM accounting CSV export.
Can tenants or property owners fill out and e-sign a form on their phone without installing an app?
Yes. On Starter ($19/mo), Pro ($49/mo), and Business ($99/mo), you can turn any saved PDF template into a Shareable Fillable Link (justfill.app/f/<token>) so a tenant or owner can open the link on their phone, complete required fields, draw or type an e-signature, and return an audit-stamped PDF.
Which plan fits a multi-property residential, student housing, or HOA management company?
Single-building managers often start with the $7 7-Day Pass (up to 25 PDFs) or Starter ($19/month, up to 25 units/batch, 125 clean output pages/month). Regional managers use Pro ($49/month, up to 100 units/batch), and multi-property residential, student housing, commercial, and HOA firms use Business ($99/month, up to 500 units/batch and 10,000 clean output pages/month).
Does it work with scanned or flat PDFs?
Yes. JustFill detects field locations in fillable, flat, and scanned PDFs before mapping spreadsheet columns.
Does each spreadsheet row create a separate PDF?
Yes. The first row contains the Excel or CSV column names. Every selected data row becomes one reviewable PDF in the exported ZIP.
Is this the same as Word mail merge?
It uses the same one-row-per-document idea, but fills your existing PDF directly. You do not need to recreate the form in Word or convert the PDF first.
Can I review results before downloading?
Yes. Each spreadsheet row becomes a reviewable record. Approve the records you want before creating the ZIP.
Does JustFill email the generated PDFs?
Not in the current self-service batch. It creates individual PDFs and packages the approved files in a ZIP for download.
What happens to uploaded documents?
Transfers use TLS. Rendered page images are deleted within 7 days and source documents within 30 days unless you save the PDF as a reusable template.