Internal Revenue Service (IRS) / Social Security Administration (SSA) · United States

Fill Form W-2 online — free with AI

Form W-2, Wage and Tax Statement

Upload your blank Form W-2 from Internal Revenue Service (IRS) / Social Security Administration (SSA), let AI auto-detect every field, type or dictate your data, and download the completed PDF in seconds. No watermarks, no install.

Tap to upload your PDF

or browse files — free account required, no credit card

By uploading, you confirm you have the legal right to use this document.

Free to start No watermark Works on any device GDPR compliant

JustFill is not affiliated with Internal Revenue Service (IRS) / Social Security Administration (SSA). This is an independent third-party tool to help you complete Form W-2. Always download the current blank form from the official source and verify your completed copy before signing or submitting. Official Form W-2 from Internal Revenue Service (IRS) / Social Security Administration (SSA)

Quick answer

Form W-2, the Wage and Tax Statement, is issued by employers to report an employee's annual wages and the federal, Social Security, Medicare, state, and local taxes withheld. Employers complete and file it with the Social Security Administration (sending a copy to the IRS) and give copies to each employee by January 31; employees then use it to file their tax returns. JustFill lets you fill a W-2 PDF online free — its AI detects every box so you just type or dictate the figures.

Form
Form W-2
Issued by
Internal Revenue Service (IRS) / Social Security Administration (SSA)
Country
United States
Cost to fill
Free

What is Form W-2?

Form W-2, the Wage and Tax Statement, is the IRS/SSA form every U.S. employer must issue for each employee they paid $600 or more (or from whom any tax was withheld) during the year. It reports total wages, tips, and other compensation along with federal income tax, Social Security tax, Medicare tax, and any state and local taxes withheld. Employers file copies with the Social Security Administration and the IRS, and must furnish copies to employees by January 31. Employees use the W-2 to prepare their Form 1040. With JustFill you can fill out Form W-2 online free in your browser: the AI auto-detects each lettered and numbered box, and you type or dictate the values — even on a scanned or non-fillable PDF, with no Adobe required.

Download the Form W-2 form PDF — free

The official fillable Form W-2 PDF is available free from the IRS, but the red Copy A scannable version must be ordered from the IRS (it can't be printed from a downloaded PDF for SSA filing). You can download a W-2 and fill it on JustFill for your records, employee copies, or review.

Get the official Form W-2 PDF from Internal Revenue Service (IRS) / Social Security Administration (SSA)

Who fills out Form W-2?

  • Employers and business owners issuing year-end wage statements to staff
  • Payroll administrators and HR managers preparing W-2s for each employee
  • Small-business bookkeepers and accountants handling client payroll filings
  • Employees verifying or correcting the figures on a W-2 copy they received
  • Tax preparers reconciling a client's W-2 boxes against pay records before filing

Field-by-field breakdown

What each section of Form W-2 asks for. JustFill’s AI will detect these fields automatically when you upload the PDF — review the breakdown below so you know what to enter.

Boxes a–f (Identifying information)

Box a is the employee's Social Security number, Box b the employer's EIN, Box c the employer's name and address, Box d an optional control number, and Boxes e–f the employee's name and address.

Box 1 — Wages, tips, other compensation

Total taxable wages, tips, and compensation subject to federal income tax for the year, after pre-tax deductions.

Box 2 — Federal income tax withheld

The actual amount of federal income tax withheld from the employee's paychecks during the year.

Boxes 3 & 4 — Social Security wages and tax

Box 3 reports wages subject to Social Security tax (up to the annual wage base); Box 4 is the Social Security tax withheld (6.2%).

Boxes 5 & 6 — Medicare wages and tax

Box 5 shows wages and tips subject to Medicare tax; Box 6 is the Medicare tax withheld (1.45%, plus 0.9% Additional Medicare Tax over $200,000).

Box 12 — Codes (12a–12d)

Up to four coded entries (codes A through II) reporting items like 401(k) deferrals (D), employer-sponsored health coverage (DD), and HSA contributions (W).

Boxes 15–17 — State information

Box 15 lists the state and the employer's state ID number, Box 16 reports state wages, and Box 17 the state income tax withheld.

Boxes 18–20 — Local information

Box 18 reports local wages, Box 19 the local income tax withheld, and Box 20 the locality name.

Common mistakes to avoid

  • 1Entering the employee's name differently from their Social Security card — a name/SSN mismatch causes SSA rejections and delayed processing.
  • 2Putting an amount in Box 12 without the correct uppercase code (A–HH), or confusing the box position letters 12a–12d with the codes themselves.
  • 3Reporting the same figure in Boxes 1, 3, and 5 when they should differ — pre-tax 401(k) deferrals reduce Box 1 but not Boxes 3 and 5.

How JustFill helps you complete Form W-2

AI field detection

Upload your blank Form W-2 PDF and our AI maps every fillable region — no manual drawing required.

Save as template

Fill Form W-2 once, save the layout, then reuse it instantly for the next client, employee, or filing.

Your data stays yours

GDPR compliant. Export or delete all your data anytime from your account settings.

Ready to fill Form W-2?

Drop your blank Form W-2 PDF below. Free account, no credit card.

Tap to upload your PDF

or browse files — free account required, no credit card

By uploading, you confirm you have the legal right to use this document.

Related forms

IRS

Form W-4

Form W-4: Employee's Withholding Certificate

Internal Revenue Service (IRS), U.S. Department of the Treasury

Form 1040

Form 1040, U.S. Individual Income Tax Return

IRS

Form 4852

Form 4852: Substitute for Form W-2 or Form 1099-R

Internal Revenue Service (IRS)

Form 1099-NEC

Form 1099-NEC, Nonemployee Compensation

Frequently asked questions

Yes. The IRS provides Form W-2 at no cost, and you can fill it online free with JustFill — upload the PDF, let the AI detect every box, and type or dictate the wage and tax figures with no software to install.
The W-2 PDF is available free on the IRS website at irs.gov/forms-pubs/about-form-w-2. Note that the red Copy A used for SSA filing must be ordered from the IRS; the downloadable PDF is fine for filling, review, and your own copies in JustFill.
Yes. JustFill runs in your browser, so you can complete a W-2 PDF digitally — even a scanned or non-fillable one. The AI auto-detects each lettered and numbered box so you just enter or dictate the amounts, then download the filled PDF.
The employer completes Form W-2. Employers file it with the Social Security Administration (with a copy to the IRS) and give copies to each employee, who then uses the figures to file their own tax return.
Employers must furnish W-2 copies to employees and file Copy A with the SSA by January 31 following the tax year. Missing the deadline can lead to IRS penalties.
A W-4 is what an employee gives the employer to set how much tax to withhold from each paycheck. A W-2 is what the employer issues at year-end to report the wages paid and the taxes actually withheld.

Official source: Form W-2 on Internal Revenue Service (IRS) / Social Security Administration (SSA)’s website

JustFill is an independent product and is not affiliated with, endorsed by, or sponsored by Internal Revenue Service (IRS) / Social Security Administration (SSA) or any government agency. Always verify your completed form on the official version before signing or submitting.