Form W-2, Wage and Tax Statement
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JustFill is not affiliated with Internal Revenue Service (IRS) / Social Security Administration (SSA). This is an independent third-party tool to help you complete Form W-2. Always download the current blank form from the official source and verify your completed copy before signing or submitting. Official Form W-2 from Internal Revenue Service (IRS) / Social Security Administration (SSA)
Form W-2, the Wage and Tax Statement, is issued by employers to report an employee's annual wages and the federal, Social Security, Medicare, state, and local taxes withheld. Employers complete and file it with the Social Security Administration (sending a copy to the IRS) and give copies to each employee by January 31; employees then use it to file their tax returns. JustFill lets you fill a W-2 PDF online free — its AI detects every box so you just type or dictate the figures.
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Shared fields: Contractor Name, Address, TIN, Payer Details, Box 1a Compensation
IRS Form W-4 + USCIS Form I-9
IRS Form W-9 + IRS Form 1099-NEC (Copy B)
IRS Form 2848 (POA) + Form 8821 + Form 4506-T Transcript
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Form W-2, the Wage and Tax Statement, is the IRS/SSA form every U.S. employer must issue for each employee they paid $600 or more (or from whom any tax was withheld) during the year. It reports total wages, tips, and other compensation along with federal income tax, Social Security tax, Medicare tax, and any state and local taxes withheld. Employers file copies with the Social Security Administration and the IRS, and must furnish copies to employees by January 31. Employees use the W-2 to prepare their Form 1040. With JustFill you can fill out Form W-2 online free in your browser: the AI auto-detects each lettered and numbered box, and you type or dictate the values — even on a scanned or non-fillable PDF, with no Adobe required.
The official fillable Form W-2 PDF is available free from the IRS at irs.gov/pub/irs-pdf/fw2.pdf (note that the red Copy A scannable version must be ordered from the IRS or e-filed through SSA Business Services Online). Click "Fill the blank Form W-2 now" above to open the official Form W-2 PDF directly in your browser in JustFill for employee copies (Copies B, C, and 2), employer records, or payroll review.
What each section of Form W-2 asks for. JustFill’s AI will detect these fields automatically when you upload the PDF — review the breakdown below so you know what to enter.
Box a is the employee's Social Security number, Box b the employer's EIN, Box c the employer's name and address, Box d an optional control number, and Boxes e–f the employee's name and address.
Total taxable wages, tips, and compensation subject to federal income tax for the year, after pre-tax deductions.
The actual amount of federal income tax withheld from the employee's paychecks during the year.
Box 3 reports wages subject to Social Security tax (up to the annual wage base); Box 4 is the Social Security tax withheld (6.2%).
Box 5 shows wages and tips subject to Medicare tax; Box 6 is the Medicare tax withheld (1.45%, plus 0.9% Additional Medicare Tax over $200,000).
Up to four coded entries (codes A through II) reporting items like 401(k) deferrals (D), employer-sponsored health coverage (DD), and HSA contributions (W).
Box 15 lists the state and the employer's state ID number, Box 16 reports state wages, and Box 17 the state income tax withheld.
Box 18 reports local wages, Box 19 the local income tax withheld, and Box 20 the locality name.
A fictional small employer in Austin prepares Copy B/C/2 of Form W-2 for a full-time salaried employee who earned $78,000 in gross pay and contributed $6,000 pre-tax to a traditional 401(k) plan during the year. All names and numbers are fictional.
Box a Employee SSN: •••-••-5192 · Box b Employer EIN: XX-XXX8410 · Box c Employer: Sample Horizon Tech LLC, 500 Congress Ave, Austin, TX 78701 · Boxes e–f Employee: Taylor M. Sample, 1204 Sample Creek Rd, Austin, TX 78704
Matches the employee's Social Security card and the employer's federal payroll tax filings (Form 941).
Box 1 Wages, tips, other comp.: 72,000.00 ($78,000 gross minus $6,000 pre-tax 401(k) deferral) · Box 2 Federal income tax withheld: 8,140.00
Traditional 401(k) elective deferrals reduce federal taxable wages in Box 1 but do not reduce Social Security or Medicare wages.
Box 3 Social Security wages: 78,000.00 · Box 4 Social Security tax withheld (6.2%): 4,836.00 · Box 5 Medicare wages: 78,000.00 · Box 6 Medicare tax withheld (1.45%): 1,131.00
Reports gross FICA-subject wages and the exact 6.2% OASDI and 1.45% Medicare employee withholding.
Box 12a: Code D — 6,000.00 (401(k) elective deferrals) · Box 12b: Code DD — 7,420.00 (cost of employer-sponsored health coverage, informational only) · Box 13: ☑ Retirement plan
Code D reports the 401(k) deferral and checking 'Retirement plan' in Box 13 indicates active participant status for IRA deduction rules.
These values are made up. They are here to show what belongs on each line, not to be copied — every name, number, and address on your own Form W-2 has to be your own.
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By uploading, you confirm you have the legal right to use this document.
Form W-4: Employee's Withholding Certificate
Form 1040, U.S. Individual Income Tax Return
Form 4852: Substitute for Form W-2, Wage and Tax Statement, or Form 1099-R
Form 1099-NEC, Nonemployee Compensation
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Official source: Form W-2 on Internal Revenue Service (IRS) / Social Security Administration (SSA)’s website
Edition checked: 2026 (Created 1/7/26; OMB No. 1545-0029, Multi-Copy Wage and Tax Statement). Verified against the official source on · Verified in our Government Forms Fillability Study.
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Form W-2
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