IRS · United States

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Form 940: Employer's Annual Federal Unemployment (FUTA) Tax Return

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Quick answer

Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return, is filed once a year by employers to report and pay FUTA tax, which funds unemployment benefits. FUTA is paid by the employer only — it is not withheld from employees' wages. You report total payments, exempt amounts, and the FUTA owed. With JustFill you upload the blank IRS 940 PDF, the AI maps each line, and you complete and download it free to file with the IRS.

Form
Form 940
Issued by
IRS
Country
United States
Free allowance
Watermarked preview (hand-filled PDFs up to 1 page)
Official edition
2025 Form 940
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What is Form 940?

Form 940 reconciles an employer's federal unemployment tax for the calendar year. FUTA tax is the employer's responsibility (not deducted from employee pay) and works alongside state unemployment taxes. The form figures total taxable wages, any state-tax credit, and the FUTA balance due. Most employers file it annually by January 31. JustFill lets you complete the 940 online so the wage and credit figures are legible and the balance computes correctly.

Download the Form 940 form PDF — free

The IRS publishes the current Form 940 and its instructions as free, printable PDFs at irs.gov/forms-pubs/about-form-940. Open the blank form in JustFill to type your wage and FUTA figures on screen, then download it to file — no Adobe Acrobat needed.

Get the official Form 940 PDF from IRS

Who fills out Form 940?

  • Employers who paid $1,500+ in wages in any quarter, or had employees for part of 20+ weeks
  • Small businesses with payroll filing their annual FUTA return
  • Bookkeepers and payroll providers preparing year-end employer filings
  • Household and agricultural employers meeting the FUTA thresholds

Field-by-field breakdown

What each section of Form 940 asks for. JustFill’s AI will detect these fields automatically when you upload the PDF — review the breakdown below so you know what to enter.

Part 1 — State information

The state(s) where you paid unemployment tax and whether you are a multi-state employer.

Part 2 — FUTA tax before adjustments

Total payments to employees, exempt payments, and the FUTA tax before credits.

Part 3 — Adjustments

State unemployment-tax credit reductions, if applicable.

Part 4 — Total tax & balance due

FUTA tax for the year, deposits already made, and balance due or overpayment.

Part 5 — Quarterly liability

FUTA liability by quarter, if it exceeded the deposit threshold.

Common mistakes to avoid

  • 1Withholding FUTA from employee wages — FUTA is an employer-only tax.
  • 2Missing the credit-reduction state adjustment, which raises the effective FUTA rate in affected states.
  • 3Filing late — the annual return is generally due January 31 (with a short extension if all deposits were timely).

Form 940 example — what a filled-out form looks like

A fictional Ohio manufacturing shop with 8 full-time employees prepares its annual Form 940 FUTA return.

Employer name, EIN & state

EIN 98-••••••• · Sample Midwest Fabrication LLC · Line 1a State: OH

Identifies the employer and single state for unemployment tax credit.

Line 3 — Total payments to all employees

$410,000.00

Gross calendar-year compensation paid to all 8 employees.

Line 5 — Payments in excess of $7,000 per employee

$354,000.00

Subtracts wages above the $7,000 federal FUTA wage base per worker (8 × $7,000 = $56,000 taxable).

Line 7 & Line 12 — Total taxable FUTA wages & FUTA tax

Taxable FUTA wages: $56,000.00 · Net FUTA tax (0.6%): $336.00

Applies the 0.6% net FUTA rate after full 5.4% state unemployment credit.

These values are made up. They are here to show what belongs on each line, not to be copied — every name, number, and address on your own Form 940 has to be your own.

How JustFill helps you complete Form 940

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By uploading, you confirm you have the legal right to use this document.

Related forms

Internal Revenue Service (IRS)

Form 941

Form 941, Employer's Quarterly Federal Tax Return

Internal Revenue Service (IRS)

Form SS-4

Form SS-4, Application for Employer Identification Number (EIN)

Internal Revenue Service (IRS) / Social Security Administration (SSA)

Form W-2

Form W-2, Wage and Tax Statement

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Frequently asked questions

Employers who paid $1,500 or more in wages in any calendar quarter, or who had one or more employees for at least part of a day in 20 or more different weeks, generally must file annual FUTA Form 940.
No. FUTA is paid entirely by the employer and is never deducted from employee wages — that is a common mistake the form helps you avoid.
Yes. Upload the official IRS PDF to JustFill — the AI detects each line and you type your figures, then download the completed return. No Adobe required.
Generally by January 31 for the prior calendar year. If you deposited all FUTA tax when due, you typically get until February 10 to file.

Official source: Form 940 on IRS’s website

Edition checked: 2025 Form 940. Verified against the official source on · Verified in our Government Forms Fillability Study.

JustFill is an independent product and is not affiliated with, endorsed by, or sponsored by IRS or any government agency. Always verify your completed form on the official version before signing or submitting.

Form 940

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