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Form I-9 is required by federal law for every person hired in the United States. Employers use this form to verify the identity and employment authorization of individuals. Both the employee and employer must complete their respective sections, and the employer must examine acceptable documents.
Section 1 (Employee): Enter your full legal name, including other last names used.
Provide your current address, date of birth, and Social Security number (required if employer uses E-Verify).
Select your citizenship/immigration status: U.S. Citizen, Noncitizen National, Lawful Permanent Resident, or Alien Authorized to Work.
If applicable, enter your USCIS number, Form I-94 admission number, or foreign passport information.
Sign and date Section 1 no later than your first day of employment.
Section 2 (Employer): Examine original identity and work authorization documents presented by the employee.
Record document title, issuing authority, document number, and expiration date for each List A document (or one List B + one List C document).
Enter the employee's start date, sign, and date the certification.
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Employers must retain the I-9 for three years after the date of hire or one year after employment ends, whichever is later.
DHS has authorized an alternative procedure allowing virtual document examination for E-Verify employers. Otherwise, the employer or authorized representative must physically examine the original documents.
List A documents (proving both identity and work authorization) include a U.S. passport or permanent resident card. Alternatively, one List B document (identity, e.g., driver's license) and one List C document (work authorization, e.g., Social Security card) are accepted.
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